Catering Cost per Person Calculator
Calculate food and service costs per guest for catering events, determine appropriate pricing, and analyze profitability.
Catering Cost per Person Calculator
Calculate costs, pricing, and profitability for catered events
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Per Person Costs
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Fixed Costs
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Pricing
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Results
Enter values and click Calculate to see results
Understanding Catering Costs
Accurately calculating catering costs is essential for pricing events profitably while remaining competitive in the market.
Key Components of Catering Costs:
- Food Costs: The cost of ingredients for each guest's meal
- Beverage Costs: The cost of drinks (alcoholic and non-alcoholic)
- Staffing Costs: Servers, bartenders, chefs, and other event staff
- Equipment & Rentals: Tables, chairs, linens, dishware, etc.
- Transportation: Delivery of food, equipment, and staff to the venue
- Other Costs: Insurance, permits, administrative expenses, etc.
Industry Benchmarks:
- Food Cost Percentage: 25-30% of the selling price
- Beverage Cost Percentage: 20-25% of the selling price
- Labor Cost Percentage: 30-35% of the selling price
- Profit Margin: 15-25% for most catering operations
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